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Hi Maiko Cheng, Corporate Communication and Contact Committee,

Your ticket that was opened about an hour ago has been updated.
Tom (ABC-GEWIS Website) left a message just now:

Hi Maiko,

Thank you very much for this update. I have re-added the relevant privileges to the people on the list you provided. These privileges will expire on December 2, 2023 at 23:59.

I am very confident that this will not go wrong in the future, but to be sure, we have built in a six-month transition period. I expect Jort has already told you a bit about this, but here's the full rundown:

- all privileges get an expiration date, however, this is just a safe-guard not something you or C4 should depend upon,
- for the next 6 months that expiration date is only 1 month into the future,
- so to make sure everyone keeps their privileges I expect a list of all C4 members every month, and
- after 6 months the expiration date will be extended to 3 months (I expect this will then be synchronised with the quarters of the association year).

If people leave or join C4 in the meantime, you should use the 'ABC+CBC / Permission request' form, available at https://support.gewis.nl/open.php?topicId=71, to let us know about this (SO to Rink for making this possible). Use the subject to let us know whether the company admin permission should be added or removed. Select 'Member account' and provide their membership number. For the permission, only select 'GEWISWEB - Company Admin'. You should not provide any other information.

So to summarise; for the next 6 months we expect to receive an overview of who is in C4 every month, after that it will be quarterly. For each individual change, always fill in the form so that the rights can be granted/removed 'immediately'.

---

The reason that none of this is automated, either through LDAP or GEWISDB is that there is no guarantee the committee 'data' stays the same. For example, you may decide yet again to change the name of the committee (C4 -> €4 -> C4) or its identifier may change. The ABC-GEWIS Website team has limited staff, which makes it difficult to keep track of those kind of things (the same reason I do not change the permissions myself when I am reading the minutes of a BM), so that is why this is not automated on the website. Furthermore, these permissions allow people to effectively deface the GEWIS website as they can edit pages. So these permissions should be strictly checked and enforced.

If you have any questions about this or would like to discuss the policy please let us know.

The ticket is now closed with status Solved.

Kind regards/Met vriendelijke groet,
Tom Udding
Lead GEWIS{DB,WEB} @ ABC

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Ticket

Ticket number#ABC-2311-025
Created 2023-11-02 10:13 (Web)
Owner Maiko Cheng
C4
Preferred language
Topic ABC / gewis.nl
Assignee Tom U.
Status Solved
Priority Normal
Expected completion date¹
in 18 days
just now

 ¹In case your request is non-standard, this estimation may be wrong

 

Tom U.

Thursday, November 2 2023 11:27

Hi Maiko,

Thank you very much for this update. I have re-added the relevant privileges to the people on the list you provided. These privileges will expire on December 2, 2023 at 23:59.

I am very confident that this will not go wrong in the future, but to be sure, we have built in a six-month transition period. I expect Jort has already told you a bit about this, but here's the full rundown:

- all privileges get an expiration date, however, this is just a safe-guard not something you or C4 should depend upon,
- for the next 6 months that expiration date is only 1 month into the future,
- so to make sure everyone keeps their privileges I expect a list of all C4 members every month, and
- after 6 months the expiration date will be extended to 3 months (I expect this will then be synchronised with the quarters of the association year).

If people leave or join C4 in the meantime, you should use the 'ABC+CBC / Permission request' form, available at https://support.gewis.nl/open.php?topicId=71, to let us know about this (SO to Rink for making this possible). Use the subject to let us know whether the company admin permission should be added or removed. Select 'Member account' and provide their membership number. For the permission, only select 'GEWISWEB - Company Admin'. You should not provide any other information.

So to summarise; for the next 6 months we expect to receive an overview of who is in C4 every month, after that it will be quarterly. For each individual change, always fill in the form so that the rights can be granted/removed 'immediately'.

---

The reason that none of this is automated, either through LDAP or GEWISDB is that there is no guarantee the committee 'data' stays the same. For example, you may decide yet again to change the name of the committee (C4 -> €4 -> C4) or its identifier may change. The ABC-GEWIS Website team has limited staff, which makes it difficult to keep track of those kind of things (the same reason I do not change the permissions myself when I am reading the minutes of a BM), so that is why this is not automated on the website. Furthermore, these permissions allow people to effectively deface the GEWIS website as they can edit pages. So these permissions should be strictly checked and enforced.

If you have any questions about this or would like to discuss the policy please let us know.
 

Maiko Cheng

Thursday, November 2 2023 10:13

Dear,

My apologies for not updating you on the C4 member changes. I personally was not aware of the fact that this needed to happened and I assumed that it just was through the LDAP thing.

I have since updated the C4 & EAO wiki about this fact.

Would you please be so kind to grant privileges back to:

Maiko Cheng 9634
Lora Šimi ́c 9838
Noa Bliek 8912
Jelte de Kock 10276
Celine de Jong 9277
René Tielen 9814
Daan Verkade 9413
Stijn Schroijen 10485 
Martijn van Dijk 10464
Jealy van den Aker 8724
Susan van Ewijk 8090
Jasper Gregoire 9304
Ferit Ismailov 10139

Bartjan Henkemans 9456

Thank you in advance